Responsibilities
Project Administrator to coordinate project activities, reports related tasks, including simple tasks and larger plans. Responsibilities include (but not limited to) preparing action plans, analysing reports and producing reporting dashboards.
For this role, you will work with a team of Project Managers and Project Coordinators, thus good communication and collaboration skills are essential.
- Coordinate with department teams to collect reports to compile into an overall management report.
- Perform analysis on the reports and resolve reports mistakes and challenges, and any other matters related to the report
- Managing meetings including running and driving the meetings with top management multiple times a month, prepare meeting minutes, following up of outstanding tasks, calendaring, attendance and documentation, and any other matters related to the meeting
- Reporting that involves collating from different departments to consolidate management reports
- Analyse reports to highlight anything to the management
- Assist to track issues and follow-up with GDs/PDs/PMs.
- Ensure issues are closed within timelines.
- Assist on project and department administration tasks
- Other ad hoc duties as assigned
Requirements / Qualifications
- Minimum Degree holder with minimum 7 years of project admin experience
- Keen to pick up technical terms/abbreviations as the management meetings would be on different technical topics
- Experience in office administration supporting multiple directors, minutes writing, project administration support function and calendar management
- Added advantage with secretariat experience with procurement and M365 knowledge
- Meticulous in spotting inconsistencies
- Need to have basic IT knowledge to understand problems and suggest improvements
- Positive attitude and keen learner
- Able to adapt in a dynamic and fast-paced environment
- Meticulous in planning, strong coordination skills, good communication (written and spoken) and following through with actions and escalation
